1. Introduction
1 Vision Voice ("the App") is developed to support business workflows and project creation using AI-powered tools. This Privacy Policy describes how information is collected, used, and protected when using the App.
2. Intended Users
The App is designed for use by authorized users associated with 1 Vision. Certain features require account authentication and may not be accessible without valid credentials.
3. Information We Collect
We follow a minimal and conservative data collection approach.
3.1 Information You Provide
- Voice input, such as spoken instructions or project details
- Text input, such as descriptions or notes
3.2 Account Information
- Name and work email, if login is required
- Internal user identifiers
3.3 Automatically Collected Data
- Device type and operating system
- App usage data, such as interactions and timestamps
- Diagnostic logs for performance and security
4. How We Use Information
We use collected information strictly for operational purposes:
- To process inputs and generate AI-based outputs
- To support project creation workflows
- To improve app performance and reliability
- To maintain system security
We do not use data for advertising, marketing, or cross-app tracking.
5. AI Processing
The App uses AI services provided by OpenAI to process voice and text inputs. Specifically, the following OpenAI models are used:
- OpenAI GPT-4o Mini — for text-based conversation, form classification, answer extraction, and report generation
- OpenAI Realtime API (gpt-realtime) — for live voice conversations and real-time transcription
- OpenAI Whisper — for voice note transcription
When you use voice or text features, your input is transmitted securely to OpenAI's servers for processing. The following principles apply:
- Only data necessary to fulfill your request is transmitted
- Data is used solely for generating responses and is not used to train AI models
- OpenAI does not retain your data beyond the duration needed to process the request
- All transmissions are encrypted using industry-standard protocols, including TLS/HTTPS
Users should avoid entering sensitive personal information, such as Social Security numbers or financial account details, unless explicitly required for the project.
6. Data Sharing
Information may be shared only when necessary for:
- OpenAI — voice and text data for AI processing, as described in Section 5
- Amazon Web Services (AWS) — secure cloud hosting and data storage
- Legal obligations or regulatory compliance
We do not sell personal information. We do not share data with advertising networks or data brokers.
7. Data Security
We implement reasonable safeguards, including:
- Encryption in transit, such as HTTPS
- Access control and authentication mechanisms
- Secure cloud infrastructure
However, no system can guarantee absolute security.
8. Data Retention
We retain data only as long as necessary for:
- Business operations
- System performance and improvement
- Legal and compliance requirements
Data may be deleted or anonymized when no longer needed.
9. User Responsibilities
Users are responsible for:
- Using the App in accordance with organizational policies
- Avoiding entry of unauthorized or sensitive personal data
- Maintaining the confidentiality of login credentials
10. Children's Privacy
The App is not intended for individuals under the age of 18, and we do not knowingly collect data from children.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be reflected by revising the effective date above.